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TO THE INTERNATIONAL STUDENTS:Important Notice about COVID-19

2021/08/20

In order to prevent the spread of COVID-19 infection, the measures at the Graduate School of Engineering and the School of Engineering will be updated as needed. Please refer the information below.

1. The BCP is currently at Level 2 from September 16.

The School of Engineering establishes the action guidelines for each activity as follows.

Lectures

Classes will be hold in hybrid formats combining face-to-face and online classes.

Precautions for Resuming Face-to-Face Classes (Oct. 1)
How to Take the Online Courses of the School of Engineering

Research activity Research work will be allowed if it satisfies the condition that the work does not involve activities that may lead to the spread of infection, under the supervision of the laboratory supervisor.
Check the 6. Research Work According to the BCP Level.
Extracurricular activities All extracurricular activities remain suspended unless they can be held online.
Job hunting Job-hunting activities will be allowed if you take sufficient infection prevention measures and obtain the approval of the laboratory supervisor.
Check the 7. Job hunting.
Travel Recreational and unnecessary travel is strongly discouraged.

Notes on Business Trip

Part-time job Please refrain from doing part-time jobs in conditions with 3Cs (closed space with poor ventilation, crowded places, and close contact).
Meeting, party, etc. If you are able to avoid attending an event, etc, please cancel your participation. If you participate, please confirm you are able to avoid 3Cs and take sufficient infection prevention, and participants are wearing a mask, etc. If you find that the measures are insufficient, please do not participate in the event. Please refrain from participating in the dinner party, since many cases of infection have been reported during dining with a conversation.

2. Health Management and Activity Record

Students are advised to record daily body temperature avoiding closed spaces with poor ventilation, crowded places, and close contacts.
  • Record daily body temperature and condition for more thorough health management. Please stay home if you feel ill.
    Health Observation Record Form
  • To ensure traceability, record your daily activities with emergency contacts so that you can document what, when, where, and who you were in contact with.
  • Avoiding contact with people is very important and useful for preventing the spread of the infection. Avoid crowded closed spaces with poor ventilation, and situations with excessive talking/speaking such as restaurants, karaoke, etc. Take appropriate prevention measures e.g. ventilating, wearing a mask, when you have a meeting/gathering at home. Refrain from part-time jobs in those places as well.

3. IF you feel ill ...

[Consultation Service]
A telephone consultation service operated by Miyagi Prefecture and Sendai City is available. If you need multilingual assistance, please ask SENTIA for interpretation in advance at 022-275-9990.
Consultation Service : 022-211-3883 Available 24h (Japanese language)

4. If you or your housemate is suspected of being infected with COVID-19 ...

5. Access to Internet

For those who are in other prefectures and hard to take the online courses due to a poor internet access, rental of Wi-fi router may be provided. Please contact eng-neth@grp.tohoku.ac.jp.

6. Research Work According to the BCP Level

Please follow the Level 2 of BCP guidelines.
Research/educational activities and events will be conducted via online as much as possible, but face-to-face research supervision may be provided when necessary. In such cases, you should avoid contact over a long time and record the name of face-to-face contact person and the time of meeting in case you suspect infection. Research work will be allowed if the work does not involve activities that may lead to the spread of infection, under the supervision of the laboratory supervisor. We should operate the laboratory while avoiding the "3C" of laboratory research member.

7. Job Hunting

Job-hunting activities will be allowed if you take sufficient infection prevention measures and obtain the approval of the laboratory supervisor. However, please refrain from traveling to areas where the infection is spreading. If you are requested to move across the border of a prefecture, please first consult with your laboratory supervisor or faculty member in charge of job hunting. Recruiter and internship supervisor at company are kindly requested to conduct interviews and practical training online.

8. Don’t Take on Worries … Consult with Advising Professors

Tohoku University is concerned for students that are living alone during this unstable situation. Every undergraduate freshman has an advising professor in each major department in order to consult various matters such as university life, future plan, study. Please communicate with the advising professor and share your concerns and thoughts proactively. For those who transferred to our graduate school, we strongly recommend to share information with the supervising professor and lab mates regularly via internet or email.
Furthermore, the Student Peer Support System is starting from June so that the new students are able to communicating with older students in the same major department. The detailed information will be provided by the advising professor.

9. Student Counseling Room/Mental Health and Counseling Services

The School of Engineering has several counseling services for students who have worries, concerns and anxieties.
Counseling Services in the School of Engineering
Center for Counseling and Disability Services, Tohoku University (for reference)

10. Re-entry procedures for International students who have a re-entry permit

International students who belong to Tohoku University should keep in close contact with their academic advisor (or faculty member in charge of the academic affairs) when re-entering Japan and report on your current situation. In addition, please submit and report the documents to the university.

11. To Get Later Information

Please check the website of the School of Engineering and emails regularly. Any changes in the restriction of coming to school, research activity, etc. will be announced by the School of Engineering in accordance with situation of the spread of infection appropriately. Please check thewebsite of Tohoku University for getting updated information for students and faculty/staff members.

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